How to Ask for a Reference: A Comprehensive Guide for Job Applications
Applying for a new job can be a daunting process, and one of the essential steps is securing a strong reference. References are a crucial part of the application process, as they can provide valuable insights into your abilities, work ethic, and character. Here’s a comprehensive guide on how to ask for a reference, from preparing yourself to sending your request.
Preparing Yourself
1. Determine the type of references you need
There are different types of references depending on the position for which you’re applying. Common types include professional references, personal references, and LinkedIn recommendations. Professional references are typically individuals who can speak to your ability to perform the job, while personal references can attest to your character. LinkedIn recommendations can be helpful if you have an active profile.
2. Pick the right people
Make sure the person you are asking can provide the type of reference you need. Don’t limit yourself to former or current employers; consider co-workers, former teachers and professors, ministers, and even your attorney. If you’re applying for multiple positions, consider asking different people for each one.
3. Update your resume
Ensure your resume is up to date and provides useful information about your qualifications. This will help your referees provide a more detailed and accurate reference.
Asking Your Referees
1. Ask early
Give your potential referees at least two weeks to prepare for the reference and consider their response. Provide them with all necessary information about the position and the company. This will help them prepare a more tailored and effective reference.
2. Decide how you will ask
There is some debate about the best way to ask for a reference. Asking in person or over the phone is more personal but can make someone uncomfortable. An email is less personal but gives the person a chance to consider the request. Use your best judgment and be polite.
Always allow the potential referee the option of saying "no." Be grateful if they decline, as it shows they are truly comfortable providing a strong reference. Let them know how much you appreciate their efforts and offer to answer any questions they might have.
3. Tell your referees about the position
Supply them with a job ad and your own description of the position. Make an effort to draw connections between their qualifications and the position for which you’re applying. For example, if you’re applying for a management position, highlight experiences in leadership and team management.
4. Explain why you’re asking
Refer back to the lists you made when deciding who to ask. Explain how their work and experiences align with the position you are applying for. This will help them provide a more relevant and effective reference.
5. Offer a guide
Be specific about what you want your referees to say about you. Provide them with a guide, which can be as simple as a list or a detailed draft of a letter of recommendation. Allow them to make changes as they see fit, showing your trust in their judgment. For example: "Given our history, I think you're the right person to talk about my abilities in these areas..."
6. Give your referees a copy of your resume
Ensure your resume is up to date and provide it to your referees. A recent and accurate resume will be far more useful than an outdated one.
7. Follow up
Once you’ve submitted your application materials, send thank-you notes and keep your referees informed about the progress of your job search. A simple email like, "I wanted to give you an update about the job I applied for." shows your appreciation and keeps the line of communication open. Maintaining contact with your referees is beneficial, as you might need them for future applications, and they might help you find new opportunities.